Privacy Policy | Propy Mgmt

Effective Date: November 1, 2025

This Privacy Policy describes how Propy Mgmt LLC (“Propy Mgmt,” “we,” “us,” or “our”) collects, uses, discloses, stores, and protects personal information obtained through our website www.propymgmt.com (the “Site”) and in connection with our services as a short‑term and mid‑term corporate housing and property‑management company (together, the “Services”).

By accessing or using our Site or Services, you consent to this Privacy Policy. If you do not agree, please do not access the Site or engage our Services.

View are Terms and Condition Policy

1. Information We Collect

A. Information You Provide

When you submit information through our Site, forms, or engage our Services (as a property owner of a rental property, or as a guest, or other party), we may collect:

Personal identifiers: name, email address, phone number, mailing address.
Property details: property address, number of bedrooms/bathrooms, zoning/permit status, HOA status, relevant links.
Business or ownership information: ownership documentation, authorization letters, lease/management agreement details.
Financial information: bank/ACH account details for owner payments, tax ID or social security number if required for payments, rental income data.
Guest data: identity verification info, employment/relocation documentation, screening & background check results (if applicable to the guest‑selection process).
Other information you provide: communications, inquiries, preferences.

B. Information Collected Automatically

When you visit our Site, we may automatically collect:

Device and browser information (type, operating system, IP address, pages accessed, referring URL).
Cookies and tracking technologies (to improve user experience, analytics, marketing).
Usage data: date/time of visits, duration, interactions.

C. Information from Third Parties

We may obtain information about you from third‑party providers:

Background‑check providers, identity‑verification services.
Booking platforms and payment processors (for guest stays and management operations).
Other service providers and analytics vendors.

2. How We Use Your Information

We use the collected information for the following purposes:

To evaluate your property for management or leasing suitability and to perform our Services.
To communicate with you regarding inquiries, property qualification, payments, services, and updates.
To manage payments, distribute owner proceeds, and maintain financial records.
To market, list, and advertise properties (owners’ properties) across platforms and manage guest stays.
To comply with legal, regulatory or permit obligations (e.g., zoning, short‑term rental regulations).
To improve our Site, Services, user experience, and internal operations (analytics, quality control).
To protect our business and property (fraud prevention, screening, damage control) and enforce our Terms & Conditions.

We will not sell your personal information to third parties for profit.

3. Legal Basis for Processing

We process your personal data based on:

Your consent (when you submit information or engage our Services).
Performance of the contract (e.g., lease, management agreement) or pre‑contractual steps.
Compliance with legal or regulatory obligations (permit regulation, tax, data security laws).
Our legitimate interests (property management, business operations, guest safety, fraud prevention) as long as they do not override your rights.

4. How We Share Information

We may share information with:

Service providers and contractors engaged by Propy Mgmt (cleaning, maintenance, IT, bookkeeping), provided they are bound by confidentiality.
Booking and payment platforms where your property is listed, or guest stays are managed.
Government or regulatory authorities when required by law or permit regulation.
Insurance providers (for damage claims, liability).
Business successors or affiliates (in case of merger, acquisition or asset transfer).

If we share personal information for business purposes (rather than operational service provision) we will disclose the categories of information shared. If we do not sell personal information, we will state that fact clearly.

5. Data Retention

We retain your personal information only as long as necessary to fulfil the purposes described, perform our Services, comply with legal obligations, and resolve disputes. When data is no longer needed, we will delete or anonymize it in a secure manner

6. Security Measures

We implement administrative, technical and physical safeguards to protect your data, including encrypted transmissions, restricted access, and internal authentication protocols. However, no digital system is completely secure, and we cannot guarantee absolute security of your data.

7. Cookies & Tracking Technologies'

Our Site uses cookies and similar technologies to:

Enable core website functionality.
Analyze usage and user behavior.
Deliver marketing or advertising content (if applicable).

You can disable or clear cookies via your browser settings, but doing so may affect Site functionality.

8. Your Rights & Choices

Depending on your jurisdiction and the nature of your data, you may have rights including:

Access your personal data and obtain a copy.
Request correction or deletion of inaccurate or unnecessary personal data.
Withdraw consent or opt‑out of certain processing (marketing, profiling, sale/sharing of data).
Opt‑out of the sale or sharing of your personal information (if applicable).

To exercise these rights, please contact us at the details below. We will verify your identity before responding.

9. Sensitive & Children’s Data

We do not knowingly collect or process sensitive personal data (as defined by Florida law) for children under 18 unless required for legitimate business operation and in compliance with law. If we determine we have collected data from a child under 18 without proper authorization we will delete it promptly.

10. Third‑Party Links & Integrations

Our Site may contain links to third‑party websites, booking platforms or service providers over which we have no control. We are not responsible for their privacy policies or practices. We encourage you to review their terms before sharing personal information.

11. Cross‑Border Transfers / U.S. Data Handling

Our Services and data handling are primarily based in the U.S. If you access our Site from outside the U.S., you consent to transfer, storage and processing of your personal data in the U.S. in accordance with this Privacy Policy.

12. Updates to This Privacy Policy

We may revise this Privacy Policy at any time. Updated versions will be posted on this page with a new effective date. Your continued use of the Site or Services after changes constitutes acceptance of the revised policy.

13. Contact Us

For privacy or data‑protection inquiries, please contact:

Propy Mgmt LLC
📍 1835 E Hallandale Beach Blvd, Suite 358
Hallandale Beach, FL 33009
📞 540‑479‑9390
✉️ Yasmeen@PropyMgmt.com

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